What is a Health and Safety File?

Health and safety file are a record of information focusing on the management of health and safety on projects for contractors. If implemented, it serves as protection against criminal liability and proves your level of compliance with regards to the Occupational Health & Safety Act as well as relevant regulations.

What is the purpose of a safety file?

The purpose of a health and safety file is information compiled to protect the health and safety of people on projects which will be undertaken.

Contents of a health and safety file are, but not limited to:

• Health & Safety Policy
• Letter of Good Standing
• 2 Agreements
• Appointment Letters
• Health & Safety Plan
• Risk Assessments
• Safe Work Procedures
• Incident reporting procedures and relevant documentation
• ID’s of staff involved
• Medicals of staff involved
• Toolbox talks
• Equipment inspection checklists
• Registers (PPE Issue registers for example)
• Fall protection plan
• Material Safety Data Sheets
• Occupation Health & Safety Act and relevant Regulations